10 Tips for Emailing Your Professor
This handout provides tips and a template for drafting an email to your professor.
- Before emailing your professor, check your course outline, notes, CourseLink, and talk to classmates to find out what you missed.
- Use your University of Guelph email account to email your professors.
- In the subject line, include the course code and reason for your email.
- Use a formal greeting, your professor’s title and their last name. For example, write ‘Dear Dr. Smith’ or ‘Hello Professor Smith.’
- Always check spelling and grammar before you send your email.
- Avoid abbreviations and words in all capital letters.
- Keep your email professional and concise. Do not share unnecessary personal information.
- If you would like your professor to do something for you (such as meet outside of office hours or act as a reference), ask with a polite and flexible question.
- Write out your full name, and thank them for their assistance at the end of your email.
- When you hear back from your professor, send a short email thanking them for their time.
Subject: ABCD*1001: Appointment Request
Dear Professor Guelph,
I am emailing you to request a meeting regarding the last assignment. I have met with my T.A., but I would like to receive further feedback from you about how I can improve for the next assignment.
May I arrange a time to meet with you? I am available today after 2:30pm, tomorrow morning, or Friday after 10:30am.
Thank you for your time,