How do I prepare my electronic thesis or dissertation (ETD) for submission to the atrium?
This video will explain the important steps and details you need to consider to successfully upload your thesis or dissertation for submission to the atrium.
This short Library video provides information related to preparing your electronic thesis or dissertation (ETD) for submission to the Atrium, the University of Guelph's Institutional Repository.
The Office of Graduate & Postdoctoral Studies’ Completion and Graduation webpage provides information and guidance related to completing your thesis. Please review this webpage prior to submitting your ETD to the Atrium.
The Thesis Completion section provides information related to preparing your thesis, timelines to your final examination, and intellectual property issues. Check thesis submission deadlines on the OGPS website to avoid missing graduation and tuition payment deadlines.
The Thesis Preparation section provides detailed instructions related to the appropriate formatting of your ETD such as style, organization, electronic format requirements, general format requirements, file naming and print formatting.
Once you have prepared a final version of your ETD, review the Submission Checklist to determine which forms must be completed and submitted to the Office of Graduate & Postdoctoral Studies (OGPS), such as the Thesis Submission Control Sheet.
If you wish to place an embargo on access to your ETD, you must apply to the OGPS, using the ‘Request to Restrict Circulation of Thesis’ form, prior to submitting your ETD.
Once you have your ETD in final format and have submitted all required forms to OGPS, you are ready to submit the ETD to the Atrium Institutional Repository.
The Atrium can be accessed at atrium.lib.uoguelph.ca. The Atrium preserves and provides access to scholarly, intellectual and creative work generated by the University of Guelph community. Submission of electronic theses and dissertations (ETDs) is a requirement for graduation.
The Atrium ETD submission guide provides step by step instructions for submitting your thesis or dissertation to the Atrium. The guide can be accessed through the main menu bar by selecting Help then Atrium ETD submission guide.
As indicated in the detailed guide, the submission process involves a series of nine steps where you will be prompted to enter descriptive information such as title, author, advisor, program, degree, keywords, abstract, upload your ETD and apply license information.
Ensure that you upload the final, error free version of your thesis. Any subsequent changes require the permission of the Office of Graduate & Postdoctoral Studies.
Most theses include a single file, however, if you wish to include additional files such as datasets, please contact us at firstname.lastname@example.org for guidance information.
The last step of the submission process is to agree to the Library and Archives Canada License. You are obligated to accept the copyright conditions outlined in the University of Guelph's Copyright Policy section 2.2.1 Access to Student Works. This is a condition of graduation.
After you submit your ETD, it will be sent to, and reviewed by, the Office of Graduate & Postdoctoral Studies for adherence to formatting guidelines.
Note that you will not be able to make changes or edits to your submission after it has been submitted or posted (made public) to the Atrium without first obtaining permission from OGPS.
If your ETD is found to contain errors, you will receive an email notification indicating what corrections must be made. Once the changes have been made you can resubmit your ETD to the Atrium.
If you find a significant error after your ETD has been approved in the Atrium, please contact OGPS for instructions on how to submit a one-page Erratum to be appended to your ETD.
Note that minor errors will not be changed.
Upon approval by the OGPS, ETDs are published and made available through the Atrium and through the Library and Archives Canada Theses Canada Portal.
If you require assistance with the submission process, please contact the Library’s Research & Scholarship team at email@example.com.
This concludes the short video on preparing your ETD for submission to the Atrium.
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